You open the search function by clicking in the search box at the top left of the interface or using the shortcut Command + K on Mac or Ctrl + K on PC. This opens a command panel (Command Palette) regardless of where you are in Mediaflow. From there, you can search for files as well as navigate to different functions, settings, or modules in Mediaflow.
You search for words that are found in any of the indexed fields under the indexing tab. The indexed fields are: keywords, description, filename, designation, photographer, photo date, photographer, and any custom fields. Searches do not consider uppercase or lowercase letters.
When you type in the search field, you will receive suggestions for keywords, folders, or words in documents that match what you are typing. You can also choose to perform a visual image search for images whose subject matches your description.
You can select in the list using the up/down arrow keys or by clicking with the mouse. Note that different users may have access to different folders, so both keyword suggestions and search results may vary between users. By default, the system searches all folders you have access to, both in your own and in shared folders. Even if you are already in a folder, the search is performed across the entire system, not just the current folder.
If you enter more than one search term, you narrow down the search, meaning that only files containing both words will be displayed. You can also narrow the search by typing a minus sign (-) before a keyword, indicating that the term must not be included. If you want to search for several keywords at the same time, separate these words with "or" between the words, for example "55125 or 55223 or 55124" and you will get a result with all files with these file names.
It is also possible to search for parts of words using an asterisk/star (*). Do you write e.g. summer * you get files with the keywords summer, summer evening and summer cottage (but not midsummer or midsummer evening. To get results with summer in the second half of the work the asterisk/star (*) needs to be in front of the word instead. Searches that you make in the quick search field also return results by file name. If you search for a file, you can search both with and without a file extension, e.g. IMG1234.jpg and IMG1234 both give the same results.
Advanced search
By clicking on the 'filter icon' to the right of the search box, you will see more advanced search options. When you use the advanced search, a notification will appear to show when a search is applied. You can easily start over and remove your selections by clicking the 'Clear filters' icon at the bottom of the advanced search.
With the advanced search, you can:
- choose to include AI suggestions for keywords
- search within documents
- search in archived folders
- add a visual description
- search in different file formats
- limit your search to a specific folder
- Search with files: The list of filters includes various metadata fields, including your own.
Your last search is saved under the "Search result" shortcut.
Tip!All the modes in Mediaflow consist of a unique url. This means that you can save these links to, for example, bookmark or share with antoher Mediaflow user. That way you can save the searches that you often use in Mediaflow.
Search by using the right panel
If you have the Info > General tab open in the right panel (shown by default), all keywords for the selected file are displayed (if you have multiple files selected, the keywords common to all selected files are shown). By clicking on a keyword and then clicking Search, you search for files that match the keyword. Under the keywords, you can also see which folders the file is in. You can click on the folder name to go to that folder.