The search box
Search is done through the quick search box at the top left. In the quick search field, you search for words that are in one of the indexed fields under the indexing tab. The indexed fields are: keywords, description, file name, title, photo date and photographer. Searches do not take uppercase or lowercase letters into account.
When you type in the quick search field you get direct suggestions for keywords and folders that match what you type. In addition to quick search on keywords, you can also use the quick search box to search for content in document files (PDF, Word, Excel, PowerPoint and text files). To do this enter the word or phrase you want to search for and then click on "Search document with the word" at the bottom of the suggestion list. The search result is displayed in the file view in the same way as in normal search.
You can select in the list with the up/down arrow keys or click with the mouse. Note that different users may have access to different folders, so both keyword suggestions and search results may vary between users. By default, the system searches all folders that you have access to, both in your own folders and in the shared folders. Even if you are already in a folder, the search takes place in the entire system, not just in the current folder.
You can easily choose to include AI generated keywords which means you don't have to add every word per image to be able to utilise them in searches. Read more about AI generated keywords here.
If you enter more than one search term, you narrow down the search, meaning that only files containing both words will be displayed. For example, a search for the words "summer" and "water" will show the files that contain both "summer" and "water" as keywords.
You can also narrow the search by typing a minus sign (-) before a keyword, indicating that the term must not be included. For example, the search "summer -water" will return all files that contain the word "summer" but not the word "water."
If you instead want to search for several keywords at the same time, separate these words with "eller" between the words, for example "55125 eller 55223 eller 55124" and you will get a result with all files with these file names.
It is also possible to search for parts of words using an asterisk / star (*). Do you write e.g. summer * you get files with the keywords summer, summer evening and summer cottage (but not midsummer or midsummer evening. To get results with summer in the second half of the work the asterisk / star (*) needs to be in front of the word instead. Searches that you make in the quick search field also return results by file name. If you search for a file, you can search both with and without a file extension, e.g. IMG1234.jpg and IMG1234 both give the same results.
In the quick search, you can also search on specific file types. For example, a search for the word "video clip" brings up all movies and “video clips” in all folders.
Advanced search
By clicking on the "filtering icon" to the right of the quick search box, you get more advanced search options. When you use the advanced search, a notice will appear to let you know when a search has been applied. You can easily start over and remove your selections by clicking the "Clear filter" icon at the bottom of the advanced search.
Here you can easily limit your search by combining keywords with different file types and/or for different combinations of folders. This means that if you e.g. search for the keyword summer and the file type videos, and you will get all video files with the keyword summer. You also do not have to start from one or more keywords, but can search directly on different file types and/or different combinations of folders.
Furthermore, you can limit your search by adding one or more filters. The list of filters consists of the various metadata fields, including any custom fields you may have. This means that if you e.g. search on the keyword summer and on a photographer's name, you will get all images with the keyword summer by the specified photographer.
Your last search is saved under the "Search result" shortcut.
Tip!All the modes in Mediaflow consist of a unique url. This means that you can save these links to, for example, bookmark or share with antoher Mediaflow user. That way you can save the searches that you often use in Mediaflow.
Search by using the right panel
If you have the Info > Basic Information tab open in the right panel (displayed by default), all keywords for the selected file are displayed (if you selected multiple files, the keywords common to all selected files are displayed). By selecting one or more keywords (click on the keyword) and then clicking on the Search with selected words link you will find files that match these keywords. Under the keywords you also see which folders the file is in. You can click on the folder name to go to that folder.