With the Microsoft Office integration, everyone who has access to Microsoft Office in your organisation can insert images directly from Mediaflow into Microsoft PowerPoint and Word. In Mediaflow, you decide which folders with files should be available and also display important metadata for the file, such as photographer, GDPR information, licence rights, etc.
Do you want to add an office.org integration?
Contact your administrator or our support and we will help you further.
Get started with the Microsoft Office integration
After the integration is installed, all Microsoft Office users will have access to the Insert image button Image bank under the Insert tab. This applies to both Word and PowerPoint.
Only for Office 365 Desktop and PC
The Office integration is not supported by Microsoft Office One Drive (cloud version), or Mac.
Insert images in Word and PowerPoint
The folders that administrators have chosen to share from Mediaflow appear in an alphabetical structure. You can now browse folders, search for files, see important information about the files and insert images into your project. When you insert an image, you have three options for the quality of the image. You choose between Standard quality, High quality or Original at the bottom left and then click on "Insert image". The image will then be mounted in your Word or PowerPoint document.
Tip for Pro users with the Office.org integration
If your organization uses the Office.org integration, you can log in with your personal Mediaflow credentials to access your own folder structure. To switch accounts, click “Insert image” and double-click the Mediaflow icon in the top left corner.Important: This only works if the Office.org integration is installed. If the Microsoft Office plugin is also installed on your computer, it must be uninstalled.
Installing the Microsoft Office integration
To install the integration, you must first find out which bit version of Office you have. It is not Windows 32 or 64 bit that matters here but the bit version of the Office package. Click on Account and then the "About Word" button. Your Office bit version number is now at the top of the new window that pops up.
Download the installation file to install:
Microsoft office for the organisation (32bit)
Microsoft office for the organisation (64bit)
How to install the Microsoft Office integration to everyone's computers depends on how your IT environment is set up and therefore it may differ. One way is to create an MSI file that contains the reg-key (Serverkey) and make sure that it ends up correctly on each individual user's installation. Another way is to build a powershell script that goes through all users who have a profile on the computer to which the reg key (Serverkey) is pushed.
The end result is that users should not have to enter a licence key when they click on the button under the Insert menu in Word and Power Point. The folder tree from Mediaflow should then open at once.
Key for the integration (Serverkey)
You can find your unique key in your Mediaflow account under Settings >Integrations:
Click on the correct integration to see your key.
You can also decide whether or not Office users have to declare usage for the files they mount.
Technical information about our Microsoft Office plugin and integration
When an image is mounted in a document via the plugin or integration, it is first downloaded as a file to the user's temp directory (the one that is the default for the windows installation for the user) then it is mounted in the document from the local file (the same way as if the user would mount an image from disk). No data is saved in the document other than the image itself that is mounted. No data about the document is sent back to Mediaflow.
The VSTO plugin/integration for Office connection to Mediaflow is written in .Net. All communication is done over https with SSL encryption.
The actual configuration of the plugin or integration is saved in the registry: